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SFTF Instructions

Authorization

Fill out a Travel Authorization/Voucher form (available from your department office):

  • Fill in information on all accounts from which you are receiving money, and limits, if applicable.
  • Obtain appropriate signatures from your department.
  • Forward to Mike Stokes, International Studies and Programs, 209 International Center, and we will fill in the SFTF dollar amount and sign the form. The Travel Authorization will be returned to you.

If you do not use the funds for this specific trip you will need to reapply for future funds-the funds are NOT carried forward.

Please note that we cannot allow you to direct bill SFTF awards to our SFTF account. If you wish to direct bill, you must use college, departmental or grant accounts. You then will be able to JVE the SFTF award to the SFTF account after the travel voucher is processed.

Purchasing Ticket

  • Please read MSU's travel regulations before purchasing tickets.
  • All travel reimbursement vouchers for international air tickets must be accompanied by an invoice from the travel agency showing the amount actually paid for the ticket.

Reimbursement

  • When you return from your trip, complete your travel voucher and submit your completed voucher (with appropriate travel receipts) to your Department and College for approval. You must have the signature of both your dean and chair. Finally, route your voucher through Michael Stokes, International Studies and Programs, 209 International Center. We will forward it to the Travel Office or Contracts and Grants.

    • Please note: A written report of your trip MUST be submitted with your travel voucher (see attached form). This helps us account for the use of Special Foreign Travel Funds and to obtain additional funds. Paper clip (do not staple) the report to the front of the travel voucher. Travel vouchers will not be processed until this report is received by ISP. Thank you for your cooperation.

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